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Au Pair Invitation Letter: Meaning, Example & Free Template for Visa Applications

The Au Pair invitation letter is an essential document required for many visa applications. It’s a formal statement from the Host Family confirming they are inviting the Au Pair to live with them as part of a cultural exchange program. Together with the Au Pair contract, it proves to the Embassy that the Au Pair has a verified placement abroad.

Download a free invitation letter template below and learn exactly what information it should include.

If you're planning to become an Au Pair abroad, and you need a visa to get to the Host Country, your Host Family must send you an invitation letter to support your visa application. This document confirms your placement, outlines your duties, and shows that your stay is part of a cultural exchange program. Below you can download a free template and see a sample invitation letter you can adapt to your needs.

Documents the Host Family Must Provide

The Au Pair Contract: signed by both the Host Family and the Au Pair. You can download a template of this contract here. The Host Family should adapt it to the specific arrangement, including Au Pair Duties, schedule, holidays, pocket money, etc. The Host Family will have to sign it and send it to the Au Pair.
The Invitation Letter: this document confirms that the Au Pair is invited and welcomed by the Host Family. It should include the family’s address, a brief outline of responsibilities, and key details about the stay.

To help our users, we have created a free Invitation Letter Template below. You can copy the example or download it as a PDF for your visa application.

Example: Au Pair Invitation Letter

Family Name
Family Address
Telephone

Name of the Au Pair
Address of the Au Pair
City, and Date

Au Pair Invitation Letter

Dear (Au Pair Name),

We, (name of the parents), want to invite you to be our Au Pair in (City, Country). Your stay would begin on the (Date) or in the next possible date and will last for *** months.

We are very glad to take part in this cultural exchange and to help you improve your language skills and learn more about our culture. During your stay you will support us in activities related to our children (Name and age of the children). Some of your duties are:

(Description of the Au Pair's responsibilities during the stay)

During your time with us, we expect you to work a maximum of *** hours a week. You will also have *** free days a week to enjoy our country. We will also respect the working schedule in order for you to attend a language course. For your support to our family we will pay you *** a month as pocket money. We will also pay for your health insurance which covers medical and accident expenses during the length of your Au Pair stay with our family.

We assure you that we will be responsible for your expenses during your Au Pair stay. We are really excited to welcome you as a family member and learn more about your culture.

Best Regards,
__________________________________
Name and signature of the Host Parents

Frequently Asked Questions

Do I need to notarize the invitation letter?

Usually, notarization is not required, but check with the embassy of the Host Country for their specific requirements.

Can the letter be sent by email?

Yes, a scanned or PDF version is often acceptable. However, some embassies might request the original signed copy by mail.

Who should sign the letter?

The Host Family needs to sign the invitation letter and include their contact details.

Free Registration as Candidate Free Registration as Family

How can an Au Pair get a visa?: AuPair.com is an online matching agency, therefore this question is beyond our scope of responsibility. But we will do our best to help you nonetheless! Usually the best source of information is the embassy of the host country placed in the Au Pair’s homeland. Requirements vary depending on both the Au Pair’s nationality and the host country, but usually a letter of invitation from the Host Family and a signed contract are needed to start the visa application. Other documents may be different depending on each individual case, and in case of the US, assistance of a local full-service Au Pair agency is also necessary.

Can I become an Au Pair?: The Au Pair program accepts participants who meet mainly education, family and age requirements. Please take a look at the full list of Au Pair requirements. If you meet them, register as an Au Pair today and find a Host Family that matches your criteria.

What are the requirements to host an Au Pair?: There are three most important requirements: the Au Pair accommodation, full board and monthly/weekly sum of pocket money. We recommend to go through the full list of requirements for Host Families. If you meet them, you can register as a Host Family today and find an Au Pair that matches your criteria.

Do I need a visa to become an Au Pair?: The visa requirements vary depending on the Au Pair citizenship and target country. The Au Pair needs to ask the host country's embassy in her/his homeland about the visa requirements. Find more information here.

What is the process of becoming an Au Pair?: The Au Pair program is primarily a cultural exchange, thus Host Family and Au Pair need to belong to different nationalities. Below you can see a step-by-step guide that will help you become a part of the Au Pair experience.
1. Register on AuPair.com and create your profile. As an Au Pair you can use the AuPair.com platform for free: send messages, browse profiles and get many other benefits after the registration. To stand out among the participants, you need to create an interesting profile.

2. Search for a prospective Host Family. Once you are signed in as an Au Pair, you can start searching for Host Families in different countries. The platform gives you the opportunity to browse families that match your preferences and destinations. In addition to AuPair.com's suggestions, you can add other families to your Favorites. This way you will have a selected list of users you are interested in. Each added family will receive a notification.

3. Meet up during the video-interview. After shortlisting the most suitable families, it is really important to talk to them to get to know each other better. During the interview both parties will share their expectations and talk about the important details of the cooperation. You will be able to see which family suits you best. In addition to this, a live video-call will protect you from possible scam attempts. Since scammers are afraid to reveal their identity, they usually refuse to join video-calls.

4. Sign the Au Pair contract and close other formalities. The Au Pair contract is a formal document stating all important details discussed between you and your future Host Family. It can help you avoid many possible misunderstandings and problems during the stay. Download the template of the Au Pair contract and edit it together with your Host Family according to your needs and the host country’s laws. Sign the contract and keep it with you. It is one of the visa requirements, though you might also need it for other formalities.

5. Prepare for your trip. There are many important things you need to consider before going abroad: clarifying formalities with the host country’s embassy if you need a visa, gathering all the documents you need for registration in the host country, making sure your insurance coverage is sufficient, packing the suitcase, booking the tickets. If the Host Family is willing to help you with the travel costs, we recommend writing it down in the Au Pair contract and define the installments that will be added to your monthly pocket money during the year. Nevertheless, it is not a responsibility of the Host Family to cover travel expenses.

6. Adapt to the new country. Once you have arrived it's time to get to know your Host Family and the place where you will be living. Normally, it will take some time for the children to adapt to a new person, so don't worry if they seem distant at the beginning.

7. Enjoy your Au Pair experience. Don’t forget that the Au Pair program gives you a unique opportunity to stay abroad for some time and gain new experiences. Explore the country and local culture, meet new people and make sure you enjoy this experience to the max