Are you from Luxembourg and looking for a flexible childcare solution? Are you interested in becoming part of a cultural exchange? But how do you find the right candidate? Let’s look into the requirements for Host Families to ensure you can become part of the Au Pair program in Luxembourg.
After the registration, complete your personal profile. To make it more interactive, add pictures of your family, district, city, home and anything else you find relevant. You can also consider writing a “Welcome letter” to the future Au Pair. To make your search more efficient, use our filters to find suitable candidates faster!
If you choose a free membership on the platform, you will be able to send standardized messages to the other users of the platform and add them to your list of favorites. If you become a Premium Member, you can unlock advanced features and send personalized messages. In addition to this, you will get a useful handbook and document templates required for the process.
After you have found the right candidate, sign the contract. Include details about working conditions, salary, responsibilities, expectations and anything else you find important.
Hosting EU and Non-EU applicants
There are some general things expected from participants, like being healthy, unmarried, without children of their own. They should also have some childcare experience as this will be the main responsibility of the Au Pair. We also advise the Au Pair to have a basic knowledge of the language spoken in your family. This will make the adaptation period easier.
In addition to expectations, there are a few mandatory requirements of the program depending on the Au Pair’s nationality.
Applicants from European Union countries and EFTA (Iceland, Liechtenstein, Norway, Switzerland) have to fulfill the following participation criteria:
Age: 18 - 30 years
Basic knowledge of your family’s language and good command of English or one of the three official languages of Luxembourg (Luxembourgish, German or French).
Education: at least high school diploma
Once you shortlist the suitable candidates that meet your requirements, there are a few more steps left.
Organize a video call with a candidate to get to know each other better. Here are our recommendations on how to handle the documentation part:
Sign the contract and get an Au Pair approval
Sign the contract and send it to your Au Pair for her to sign it as well.. Help your Au Pair get an approval from the National Youth Service(SNJ). For this the applicant will need the following documents:
A household composition and a certificate of good conduct
Your daycare plan for your children under 6 years old
3 copies of the Au Pair contract signed by both parties
All the documents need to be ready within 3 months before the application. After the validation, the SNJ will return two validated copies of the contract and approval for both your family and your Au Pair. Please send a copy of the contract and approval to your Au Pair.
Register your Au Pair with the CCSS
As the Au Pair’s pocket money is not considered a salary in Luxembourg, your are responsible to take care of the social security of the participant. It will cost around 93 € per month. To get health or car insurance, you need to register your Au Pair with the CCSS (Communal Centre of Social Security). For this you need to submit a declaration to the CCSS. After getting a confirmation from the CCSS, you need to submit it to SNJ within the first month of the Au Pair stay.
Does your candidate meet the criteria mentioned above? Then follow these steps to help you bring the participant to Luxembourg:
Sign the contract and prepare an Au Pair approval
Sign three copies of the official Au Pair agreement and get it signed by the Au Pair too. Help your Au Pair get an approval from the National Youth Service(SNJ). It is one of the mandatory requirements for the visa. To get an approval, an Au Pair needs the following documents:
Three copies of the Au Pair contract signed by both parties.
You can submit these documents together with the Au Pair application for approval to the SNJ. Once the SNJ approves your application, you will receive two copies of the contract with validation and the approvals for your family and your Au Pair.
Apply for a temporary stay
The Au Pairs will need to apply for a temporary stay at the Department of Immigration. For this they will need to send you the following documents:
All the documents need to be either original or a certified copy. If the documents are not in English or one of the official languages of Luxembourg, they will need to be translated by a certified translator. If everything is in order, the Au Pair will receive an authorisation for their temporary stay valid for 90 days.
Help you Au Pair with the visa
There are two types of visa depending on the length of stay. The Au Pair will need to apply for a visa at an embassy or consulate in their country or at one of the official representative offices of Luxembourg.
File the Au Pair’s arrival declaration
The Au Pairs need to file an arrival declaration together with your family in the local municipality of your town. For this they will need the following documents:
The original certificate of the temporary stay
The Au Pair contract
The approval of the Au Pair by SNJ
Help your Au Pair get a residence permit
Within three months after the arrival in Luxembourg, the Au Pair needs to apply for a residence permit in the Department of Immigration. For this they will need the following documents:
Proof of the tax payment to the Ministry of Foreign Affairs
Medical certificate from the SMI
You need to go through a medical examination in Luxembourg in advance. They will make a tuberculosis screening. The Medical Service of Immigration(SMI) will send your certificate to the Department of Immigration. This service is not covered by the social security.
To receive the permit the Au Pair will also need to provide a photo and digital fingerprints at the Department of Immigration.
Apply for a residence certificate
After your Au Pair received the residence permit, you will need to accompany the applicant to the town municipality, where the participant can obtain a residence certificate. Note that you will need to confirm the arrival declaration there as well.
Register your Au Pair with the CCSS
Luxembourg has specific insurance requirements for the Au Pairs. The pocket money which an Au Pair receives monthly from your family for personal expenses is not considered a salary in Luxembourg.
Therefore, the Host Family needs to cover social security expenses, about 93 Euro per month. You need to register the participant with the Communal Centre of Social Security (CCSS). After you obtain the registration, submit the evidence to the SNJ during the first month after the Au Pair’s arrival.
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